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EVENT CALL CHECKLIST
Checklist for a Successful Event Call Conference Call
Maximize your next conference call by planning ahead. Below is a checklist to help you with all of the important details.
Planning the Call
- Select the date and time of your conference call.
- Develop an agenda, allocating time for:
- Communicating your information
- Discussing other pertinent information
- Asking and answering questions
- Develop a list of participants that you expect to be on the call
Reserving the Call
To make a reservation, dial (US: 800-473-0602 or 303-446-4604 / Canada: 1-800-668-4703 or 1-514-843-3220 / UK: 0800-528-0800 or +44-207-855-0288) You will be asked to provide the following information:
- Date and time of the call
- Anticipated duration of the call
- Type of service (i.e., Meet-Me, Dial-Out)
- Number of participants
- Billing information
- Name and telephone number of chairperson and contact person
- Names and telephone numbers of participants (if Dial-Out call)
Initiating the Call
- When participating in a Meet-Me call, participants should dial the assigned number five minutes prior to the scheduled start time.
- When participating in a Dial-Out call, participants should be at their designated locations approximately 10 minutes prior to conference time.
If Problems Arise
- If you are disconnected from the call, simply redial the assigned or designated number.
- If you need assistance at any time during the conference, you can reach a Conference Administrator by pressing *0 on your touch-tone phone.
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